Skip to content ↓
Belmont Park School
Dream Believe Achieve

Belmont Park School

  • Privacy Policy

    Privacy Notice (How we use pupil information - Belmont Park Special School)

    The categories of pupil information that we collect, hold and share include:

    • Personal information (such as name, unique pupil number and address)
    • Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
    • Attendance information (such as sessions attended, number of absences and absence reasons)
    • Assessment information
    • Relevant medical information
    • Special Education Needs information
    • Exclusions/behavioural information
    • Personal information about a pupil’s parents and/or other relatives (such as name, contact details, relationship to child)

    Why we collect and use this information

    We use the pupil data:

    • to support pupil learning
    • to monitor and report on pupil progress
    • to provide appropriate pastoral care
    • to assess the quality of our services
    • to comply with the law regarding data sharing
    • To share data for statutory inspections and audit purposes

    The lawful basis on which we use this information

    We collect and use pupil information under

    • The Education Act (various years)
    • The Education (Pupil Registration) (England) Regulations
    • The School Standards and Framework Act 1998
    • The School Admissions Regulations 2012
    • Children and Families Act 2014
    • The Special Educational Needs and Disability Regulations 2014
    • Article 6, and Article 9 (GDPR) – from 25 May 2018 (includes special category data)

    The DfE process census data under the various Education Acts – further information can be found on their website:

    Collecting pupil information

    Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

    Storing pupil data

    We hold pupil data for varying lengths of time depending on what the information is. The specified periods we hold school data for is outlined in our School Retention schedule which is accessible via our school website.

    Who we share pupil information with

    We routinely share pupil information with:


    • schools that the pupil’s attend after leaving us
    • our local authority authority (Waltham Forest Council)
    • the Department for Education (DfE)
    • Agencies we commission to deliver services on our behalf including the NHS School Nurse Team, the Educational Psychologist service and the Speech and Language service.

    Why we share pupil information

    We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

    We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.

    We are required to share information about our pupils with our local authority (LA) and the Department for Education (DfE) under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.

    Youth support services

    Pupils aged 13+

    Once our pupils reach the age of 13, we also pass pupil information to our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.

    This enables them to provide services as follows:


    • youth support services
    • careers advisers

    A parent or guardian can request that only their child’s name, address and date of birth is passed to their local authority or provider of youth support services by informing us. This right is transferred to the child / pupil once he/she reaches the age 16.

    Pupils aged 16+

    We will also share certain information about pupils aged 16+ with our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.

    This enables them to provide services as follows:

    • post-16 education and training providers
    • youth support services
    • careers advisers

    For more information about services for young people, please visit our local authority website.

    Data collection requirements:

    To find out more about the data collection by the Department for Education (for example; via the school census) go to

    The National Pupil Database (NPD)

    The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

    We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

    To find out more about the NPD, go to

    The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

    • conducting research or analysis
    • producing statistics
    • providing information, advice or guidance

    The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

    • who is requesting the data
    • the purpose for which it is required
    • the level and sensitivity of data requested: and
    • the arrangements in place to store and handle the data

    To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

    For more information about the department’s data sharing process, please visit:

    For information about which organisations the department has provided pupil information, (and for which project), please visit the following website:


    To contact DfE:


    Requesting access to your personal data

    Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Mary Weeden (Office Manager).

    You also have the right to:

    • object to processing of personal data that is likely to cause, or is causing, damage or distress
    • prevent processing for the purpose of direct marketing
    • object to decisions being taken by automated means
    • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
    • claim compensation for damages caused by a breach of the Data Protection regulations

    If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at


    If you would like to discuss anything in this privacy notice, please contact our Education Data Protection Officer:

    Adeyemi Tiamiyu  contactable via

    Cookies Used

    Strictly Necessary Cookies

    These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.

    You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

    Functional Cookies

    These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third party providers whose services we have added to our pages.

    If you do not allow these cookies then some or all of these services may not function properly.

    Targeting Cookies

    These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.

    They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.